Receptionist

Summary

Kelson Mechanical Inc. is a leading Mechanical Contractor in the ICI sector. We are seeking a Full-time Receptionist responsible for providing secretarial, clerical and administrative support in an effective and efficient manner.

Key Responsibilities

Maintain a professional image for the reception area

Greet, assist and/or direct visitors and the general public

Receive and re-direct calls as appropriate and take adequate messages when required

Receive and re-direct faxes and emails as appropriate

Maintain an adequate inventory of office, site, washroom and kitchen supplies

Process all incoming and out-going correspondence

Record and maintain an accurate list of all office deliveries and/or shipments

Provide and maintain telephone, email and fax number lists

Fax and/or email Monthly Progress Billings and send originals by courier

Provide word-processing, excel-processing, and secretarial support

Order, revise, and edit business cards for all office staff and project managers

May assist in the planning and preparation of meetings, and conferences

Perform other related duties as required

Run small errands in local area

The Candidate understands this list is not exhaustive

Desired Skills & Experience

Acquired knowledge in office administration

Computer skills including the ability to use Outlook, Excel & Word Processing (Word & Microsoft Office) programs proficiently

Must be able to multi-task - prioritizing and time management skills are key

Effective communication skills

Works well in a team environment

Planning and Organization skills

Must have own transportation